Updated: Sept 30th 2025
At Dr Logic Ltd, we collect and use your personal information to provide and improve our services, communicate with you, and ensure the security of our operations. We handle your data responsibly, share it only when necessary with trusted partners (including certain third-party service providers such as Google Ads), and comply with all relevant data protection laws. You have rights over your data, including access, correction, and deletion. For more details, please read the full policy below.
Purpose
Dr Logic Ltd (“Organisation,” “Company,” “we,” “our,” or “us”) is committed to protecting the privacy of individuals who interact with us. This policy explains how we collect, use, store, and safeguard personal data to ensure transparency and build trust with our customers and website visitors.
Scope
This policy applies to all personal data collected through our website, marketing channels, events, recruitment activities, and any other interactions you may have with us.
Definitions
- IP Address: A unique string of numbers identifying each device that connects to the internet.
- Personal Data: Any information relating to an identifiable individual (for example, name, email address, or IP address).
- Processing: Any operation performed on personal data, such as collection, storage, use, disclosure, or deletion.
- Data Controller: The entity that determines the purposes and means of processing personal data.
- Data Processor: An entity that processes data on behalf of the Data Controller.
Responsibilities
Our appointed Data Protection Compliance Manager is responsible for developing, implementing, and maintaining this policy. All employees are responsible for following these terms in the course of their duties.
Personal Data We Collect
We may collect and process the following types of information:
- Identification & Contact Information: Name, email address, telephone number, and any details you provide when contacting us.
- Interaction Data: Your preferences for receiving marketing, records of your communications with us, and feedback you provide.
- Technical Data: IP address, device type, browser information, and website usage data collected via cookies and analytics tools.
We do not collect or store any financial or payment information, as we do not offer online sales or payment facilities.
How We Collect Your Data
- Directly from you: When you subscribe to our newsletter, complete contact or enquiry forms, register for events, apply for a role, or communicate with us by email, phone, or post.
- Automatically: Through cookies, analytics tools, and server logs when you visit our website. Details of our [Cookie Policy] can be found here; you can update cookie preferences via the “Cookie Preferences” link in our website footer.
- Third Parties: From trusted partners, such as event co-hosts or marketing partners, when you have given them permission to share your details.
Third-Party Services and Google Ads
We use trusted third-party services including Google Ads and related Google marketing tools (such as Google Analytics and remarketing) to measure the effectiveness of our advertising and to show relevant ads on other websites. These third parties may use cookies or similar technologies to collect information about your browsing behaviour.To learn how Google uses your data, visit: https://policies.google.com/technologies/ads.
You can opt out of personalised advertising by adjusting your Google Ads settings or by updating your cookie preferences on our website.
Legal Bases for Processing
We process personal data only when permitted by law, including:
- Consent: For example, when you sign up to receive marketing communications.
- Legitimate Interests: Such as improving our website and services, ensuring security, and managing our relationship with you.
- Legal Obligation: To comply with applicable laws and regulatory requirements.
How We Use Personal Data
We use your personal data to:
- Respond to enquiries and provide information about our services.
- Send you updates, newsletters, or marketing communications when you have opted in.
- Analyse and improve our website and marketing campaigns.
- Ensure the security of our systems and detect potential fraud or misuse.
We do not carry out automated decision-making or profiling that has a legal or significant effect on you.
Expanded Categories of Data Use
Job Applicants
If you apply for a role with us, we collect and process personal data solely for the purpose of managing the recruitment process and meeting our legal obligations.
This typically includes your name, contact details, CV, covering letter and any other information you provide during interviews or assessments.
- Purpose of processing: We use this data to evaluate your application, communicate with you about interview arrangements, and to comply with any legal or regulatory requirements, such as right-to-work checks.
- How we handle it: Your data is accessed only by staff directly involved in the recruitment process and is kept secure, whether stored electronically or in hard copy.
- Retention: If you are unsuccessful, we keep your application and interview notes for up to six months after the recruitment process concludes. This allows us to respond to any queries or legal requirements. If you are hired, your data is moved to your employee record and handled under our employee privacy notice.
Clients / Customers
When you become a customer or enquire about our services, we collect and use your personal data to deliver our services and provide ongoing support.
- What we collect: Your name, preferred contact details (such as email address and phone number), and any information you give us when making an enquiry or requesting a service.
- Purpose of processing: We use these details to respond to your enquiries, schedule and provide services, manage any bookings or service requests, and keep a record of communications for quality and training.
- No e-commerce data: We do not process payment card details or other financial information because we do not provide an online sales facility.
Business Contacts
We also hold information about individuals and organisations we work with as suppliers, partners, or professional advisors.
- What we collect: This may include names, job titles, work contact details, and details about the services or products you provide.
- Purpose of processing: We use this data to manage our business relationships—such as arranging deliveries of goods or services, managing contracts, and processing invoices.
- How we handle it: Information is retained only for as long as necessary to manage our relationship and meet our legal or accounting obligations.
Website Visitors
When you visit our website, certain data is collected automatically and other data is collected when you choose to share it.
- Automatically collected information: We use analytics tools (including Google Ads and Google Analytics) to collect standard internet log data such as IP address, browser type, device type, pages visited and time spent on our site. This helps us measure performance, maintain security, and improve your user experience.
- Data you provide: When you complete an enquiry or contact form, subscribe to our newsletter, or email us directly, we use the personal details you provide (such as name and email address) only to respond to your enquiry or send you updates you have requested.
- Cookies and preferences: For details about cookies and how to manage them, please see our Cookie Policy and the “Cookie Preferences” link in the footer of our website.
Marketing Data
We collect and process personal information for marketing purposes in a responsible and privacy-compliant way.
- What we collect: Your name, email address, and communication preferences when you subscribe to our newsletters, download resources, or otherwise opt in to hear from us.
- Purpose of processing: We use this information to send you updates, offers, and relevant information about our services and events that may be of interest to you.
- Third-party advertising: We use Google Ads and related tools to show relevant advertising to you on other websites. These services may use cookies or similar technologies to tailor the advertising you see based on your interactions with our website.
- Your rights: You can unsubscribe from our emails at any time by using the “unsubscribe” link in our messages or by contacting us directly. You can also adjust your Google Ads settings or update cookie preferences to control personalised advertising.
Sharing of Personal Data
We may share your personal data:
- Internally with staff who need the information to deliver our services.
- With professional advisors (legal, financial, auditors) where necessary.
- With trusted third-party service providers (such as Google Ads, analytics providers, IT and cloud services) solely to help us deliver our services and communications.
- With regulators or law enforcement when required by law.
We do not sell personal information to anyone.
International Transfers
Where data is transferred outside the UK/EEA (for example when using cloud-based services or Google tools), we ensure appropriate safeguards such as Standard Contractual Clauses or adequacy decisions are in place.
Data Storage and Retention
Your personal data is stored securely on our cloud service providers’ servers and on-site archives. We retain data only as long as necessary to fulfil the purposes described in this policy or to meet legal obligations. For details or to request erasure, contact moc.cigolrd@noitcetorpatad.
Your Rights
You have the right to:
- Access the personal data we hold about you.
- Request correction or deletion of your data.
- Withdraw consent at any time (where we rely on consent).
- Object to or restrict processing in certain circumstances.
To exercise these rights, contact moc.cigolrd@noitcetorpatad. If you are not satisfied with our response, you can contact the UK Information Commissioner’s Office (ICO) on 0303 123 1113 or at https://ico.org.uk/make-a-complaint/.
Security
We maintain physical, technical, and organisational measures to protect your personal data and review our security practices regularly. Access is limited to staff and service providers who need it to perform their roles.
Updates to this Policy
We may update this policy from time to time to reflect legal or operational changes. Please check this page periodically for the latest version.
Contact Us
If you have any questions or concerns about this Privacy Policy or how we handle your personal data, please contact us at moc.cigolrd@noitcetorpatad.