Google has started rolling out a new wave of Gemini AI tools across Gmail, Docs and Forms – designed to help businesses save time, reduce admin and work smarter with AI.
From PDF summaries in your inbox to automatically generated Google Forms, these updates give teams practical ways to boost productivity without changing how they already work.
Here’s what’s new, and how companies using Google Workspace can benefit.
PDF Summaries in Gmail: Get the Key Info Instantly
One of the standout features is Gemini’s ability to summarise PDF attachments directly in Gmail. Instead of opening each document, users will now see a concise smart summary right in the email thread.
- Sales teams reviewing client proposals
- Account managers receiving contracts
- HR or legal teams handling onboarding packs or compliance documents
Summaries are generated using Gemini’s contextual understanding, highlighting key points, figures and actions – saving teams from manually scanning through long documents. They’re also multilingual, making them ideal for distributed teams or client comms across regions.
Google Forms Gets More Intuitive
Also new is the “Help me create” feature in Google Forms, arriving in July. Users will be able to simply describe the kind of form they want – like “a customer satisfaction survey” or “event registration form for 50 attendees” – and Gemini will generate a draft with suggested questions and formats.
This feature simplifies form creation for:
- HR onboarding checklists
- Marketing surveys and lead forms
- Internal ops or IT request templates
It’s fast, intuitive, and ideal for teams without technical skills or time to spare.
What This Means for Your Business
Whether you’re already using Google Workspace or exploring its AI capabilities, these updates offer three clear benefits:
1. More productivity, less admin
Routine tasks – like reviewing document attachments or compiling form feedback – can now be done with significantly less effort. By summarising documents upfront, teams spend less time sifting through pages and more time making decisions.
2. Better collaboration and accessibility
Language barriers and information overload often slow down cross-functional teams. Smart summaries and AI-generated forms help ensure that key messages are clear, accessible, and aligned – no matter the document or team member.
3. Elevated client service
Client-facing teams benefit too. A support team can quickly grasp the core of a lengthy customer email with attached documents, while sales teams can summarise feedback forms without relying on manual sorting.
Is Gemini Available to All Workspace Users?
These features are gradually rolling out to Google Workspace customers – but there are a few caveats. Most advanced Gemini tools, including PDF summarisation and prompt-based form creation, are part of premium Workspace tiers and may require add-ons.
To benefit fully, companies need:
- A Gemini-enabled Workspace plan (Enterprise or Business Plus editions typically)
- Admin configuration to enable AI tools
- Policies around data handling to ensure summaries comply with data privacy standards
How Dr Logic Helps Businesses Maximise AI
Integrating Gemini AI isn’t just about switching it on—it’s about making it work for your team.
At Dr Logic, we help clients get the most out of Google Workspace with:
- Evaluating readiness: We help assess whether your current Workspace plan supports Gemini, and whether it aligns with your broader IT strategy.
- Custom AI training: We guide teams on how to use Gemini effectively – crafting useful prompts, avoiding pitfalls, and maximising automation.
- Compliance first: We ensure that your data governance and privacy policies are AI-ready, particularly when handling customer or HR data.
Our role is to make sure these tools are not just turned on – but tuned to your business needs.
Ready to Get Started?
If your team is ready to unlock Gemini AI in Google Workspace – or you want a second opinion on whether it’s the right fit – get in touch with our IT experts.
We’ll help you work smarter, not harder.
